You can retrieve content from a prior version of your Google Doc, Sheet, or Slide with the help of the version history view. (Be sure to uncheck the “Show changes” box if you want to print a version of your file that hides the edit indicators.) 4. Choose the version you want, select the print icon in the upper left of the screen then select your print options, as usual. You can print prior versions of your document while in the version history view. Select the “Show changes” checkbox in the lower right (at the bottom of the version history panel), to display edits made in your selected version. Select the three dots to the right of a named version to either rename it or remove it.
Move the slider to “Only show named versions” to hide all versions stored, but not named. Select File > Version history > See version history to view both named versions, as well as other recent file edits. As always, other edits and changes will also be saved, but naming a version makes it much easier to locate later. To name a file version, select File > Version history > Name current version. In the Google Docs, Sheets and Slides mobile apps, you’ll see only the most current version. Note that version history features, as of March 2018, work in a desktop browser only. Here are a few tips to help you adjust to this different way of thinking about your files. For example, a standard presentation with a few slides that is updated periodically, employee bios, a routine checklist, a spreadsheet that gets updated monthly, or a flyer for an annual event. Today, creating a named version of a document–instead of a separate, new document–makes sense for content that remains mostly the same over time. A new event meant a new file - even though only the date, location, and guest speaker’s information changed each year. Research: The complexities of multicloud deployments are often worth the benefits, even in uncertain times (TechRepublic Premium)īut for years, that’s how it worked: We created a new document or made a copy of an existing one for each new event. Get a lifetime of secure cloud storage for less than $50 On-call cloud operations cost organizations an average of $2.5 million per year
If you have lots of files that are variants of each other, your folders and file structure can get cluttered pretty quickly, which makes finding the file you need more difficult. For example, one of my clients asked, “How can I easily find my most recent file for this event?” Google Drive search results displayed a long list of files: “2018 Event,” “2017 Event,” “2016 Event,” “2015 Event,” “2014 Event,” and so on.
People who don’t use named versions often end up with lots of files with similar names. This helps reduce the number of files you need–and makes it easier to see earlier versions of a document, too. Google Docs, Sheets, and Slides all let you save a named version of a file.
#Google doc merge large documents how to#
Here's how to manage the file version from your desktop browser. Rather than creating a new file, you may just need to create a named version of that file that you can refer to-or print-later. How to manage file versions in Google Docs, Sheets, and Slides
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